Clinics & networks
Implementation
A new operating system. A carefully planned transition.
We work with your team to plan workflows, migration, integrations, training and go-live around the realities of your clinic.
1
Understand
2
Design
3
Prepare
4
Go live
5
Improve
Phase 1 of 5
Understand
Map the patient journey, current systems, local requirements and priorities.
Patient journey
Current systems
Local requirements
Priorities
Migration
A migration factory built for IVF.
Fertility data is complex. Patient histories, treatment cycles, embryology records and cryo inventory need to stay connected as they move into a new system.
Our migration factory combines fertility-specific mapping, automated data processing and validation to prepare your data for wawa. It reflects the detail of IVF workflows.
clinics migrated: the experience our migration factory is built on
Records that stay connected
Illustrative
Patient histories
Demographics, partners, medical history and test results.
Treatment cycles
Plans, protocols, monitoring and outcomes, linked to the patient.
Embryology records
Oocytes, embryos and grading, linked to the cycle they came from.
Cryo inventory
Stored samples, locations and agreements, linked to the patient and cycle.
From source records to usable information.
The work includes understanding the source data, mapping it into the new system, validating what matters and preparing the team to use it. Scope depends on the quality and accessibility of your existing data.
01
Extract
Extract the agreed data.
02
Map
Map it to fertility-specific structures.
03
Transform & validate
Transform and validate the records.
04
Review exceptions
Review exceptions with the relevant team.
05
Rehearse
Rehearse the migration and agree readiness for go-live.
Migration rehearsal 2 · validation review
Illustrative · synthetic data
Check
Result
Reviewed by
Status
Patients matched to source records
No exceptions
Coordinator
Ready
Cycles linked to patients
No exceptions
Clinical lead
Ready
Embryology records linked to cycles
3 exceptions
Lab lead
In review
Cryo inventory matched to agreements
5 exceptions
Coordinator
In review
Open invoices carried over
2 exceptions
Finance
In review
Development direction
AI support for migration.
We are developing AI support to accelerate mapping and identify issues, with validation and review built into the migration process.
Forward deployed engineering
Engineers close to the work.
Our forward deployed engineering team works alongside clinic teams and implementation specialists to understand real workflows, resolve technical blockers and connect the systems your clinic depends on.
That brings engineering expertise directly into implementation, helping turn the agreed plan into a system your team can use in daily practice.
Understand real workflows
Resolve technical blockers
Connect the systems your clinic depends on
Meet the people who will be with you.
Your implementation managers and forward deployed engineers work alongside your team from the first workshop to go-live.
A plan that reflects your clinic.
Timing depends on these factors. We agree the scope and plan with you.
Clinic size
Local requirements
Integrations
Migration complexity
Team readiness
After go-live
Live is the beginning.
Once your clinic is live, our work together continues.
Our customer partnership focuses on helping your team use wawa effectively, improve workflows and work towards the clinic’s goals. With support directly in the platform and coordination around your priorities, we help you plan what comes next.
Let’s plan your move to wawa.
Start with a practical discussion of your systems, data and go-live priorities.