Jun 8, 2025

Pre-defined protocol templates (Early access)

You can now Pre-define protocol templates to ensure standardisation and quality with fewer manual steps

Please note these features are currently for early access only. Reach out to your wawa contact to get access!

With Pre-defined protocol templates you can now create standard protocols for each treatment type.

What you can do

Add steps like “Day 1 Check-In” or “Consent Form Signing” automatically
Reduce risk of human error and avoid paper checklists
Align care teams with consistent, quality-assured workflows across cycles
Give patients a clearer sense of their treatment plan

Benefits

Fewer manual tasks
Better coordination between staff
Improved experience for patients
Easier QM and audit preparation

Watch the video below to learn how to use Pre-defined protocol templates:

How to set up and use Pre-defined protocol templates

Step 1: Access the Cycle Settings

1. Navigate to the Settings page.
2. Go to the Cycles panel.
3. You’ll see a redesigned page that displays all treatment types and protocols in a clearer format.

Step 2: Choose a Treatment Type and Protocol

1. Click on a cycle type (e.g., IVF) or create a new cycle type.
2. You’ll see a list of available protocols (e.g., IVF Long).
3. Add a new protocol or choose a protocol to edit.

Step 3: Add Automation Items to the Protocol

Within the protocol editor, you can add automation items:

Appointments:
- Specify cycle day for the appointment (e.g., Day 2).
- Choose the appointment (e.g., Intro Call, Video Consultation).
Medication:
- Add medications by defining start day, duration, and dosage.
Consents:
- Add required consent forms to be completed during the cycle.
Tests:
- Add tests by defining which tests are done on which days.

Save the protocol once all automation items are added.

Step 4: Apply the Protocol to a Patient Cycle

1. Go to the Patients page.
2. Select a patient.
3. Navigate to the Cycles section.
4. Select a cycle type to start from the list.
5. The cycle will populate with appointments, medications, consent forms, and tests.

Notes on Functionality

- Protocol items serve as guidelines, not strict requirements.
- You can modify or add new items anytime.
- Changes in the settings page will only affect new cycles going forward.